OFFICIAL UNIVERSITY MAIL /FLYERS / DISTRIBUTIONS
To Departments and Student Mailboxes

DIRECT MAIL SOLICITATION  http://web.sa.sc.edu/solicitationpolicy.htm

The University of South Carolina Post Office is responsible for providing services for USC faculty, staff, and students for official University business only. Mail determined to be of personal nature (such as checks, bank statements, utility bills, personal packages) will be returned to the sender. The only exception to the policy is mail service to on-campus resident students whose mail is delivered to their residence.

University Intra-campus Mail Service cannot be used by faculty, staff, students, or outside businesses or organizations for campaign notices, advertising, solicitation, or for any purpose that is not determined official University business. No USC mailing list will be available for use other than for official University of South Carolina business. (Student organizations may be contacted through the Office of Student Government & Student Organizations.)

Questions regarding solicitation issues or distributions contact USC Postal Service @ 777-3168.

Distributions to Departments and Student Mailboxes

USC Departments, Faculty, staff, students nor student organizations cannot sponsor or endorse any outside business or organization for distributions via the University mail system.

• Scheduling Distributions
  Must be scheduled at least 5 working days in advance by contacting Sarah Kelly @
  777-3168 or via email sarahk@gwm.sc.edu. with the following information:
  
  
  • Contact name and number
  • A faxed copy of the distribution material (777-8942)
  • Desired distribution date
     
• Distributions and Mail
  
  • Materials Accepted
    
    • 8 ˝” W x 11” paper, tri-folded
    • Postcards / invitations with a required texture of an .110 index or 24 to 28 lb. card stock paper
     
  • Distribution Days
    Due to incoming and intra-campus mail volume received, distributions to student boxes are only made Wednesday through Friday except:
    
    • First two (2) weeks of a new term
    • Following any break in student mail service (ex. University or student holidays)
    • Political campaign material (student, city, county, state or national)
    • Solicitation for any off campus business or organization
       
  • To USC Departments
    
    • Separate and bundled by Department prior to being received at USC Postal Service.
    • See USC Printing website @ http://printing.sc.edu/distlist.asp for information regarding department distribution lists.
       
  • Student Boxes
    
    • All Student Boxes
      Do not put names or box numbers on mail or materials to be distributed to all student boxes.
      Contact USC Postal Service (777-3168) for number of copies required.
       
    • Selected Students
      All mail and distributions to selected student box numbers must be put in strict ascending mailbox number order (ex. 80001, 80002, 80003, 80271, 83384, etc) and placed in mail trays.
       
    • Distributions to Student Organizations
      Contact the Office of Student Government & Organizations

• Distributions to Student Boxes ($50.00 fee – non-prorated)
  
  1. Must schedule distributions to student boxes at least 5 working days in advance by contacting USC Postal Service @ 777-3168 or via email with the following information:
     • Contact name and number
     • Fax a copy of the distribution material to 777-8942
     • Distribution date desired
     • Method of Payment (Cash, Check or Organization’s USC Account number for charge back of the $50.00 fee)
        
  The University Postal Service will contact the organization or department, schedule a distribution date, and notify them of any appropriate fees that apply.